Documents

Like analyses or parts, documents are created and managed as elements in TiCon.

Create document element

In order to create a new document element, you can use the context menu or ribbon in the Explorer.

There is a separate document element configuration for each of the three link types (copy to database, create file system link, create (web) URL). Additional document element configurations can be created via the administration. Restrictions in relation to size and file format can also be set. For details, see documents under "Module Configuration" in the Administration section.

For creation, only the document element configurations allowed in the relevant folder are displayed.

Standard document element configurations:

Element configuration	Meaning
Document copy in database [DB]	When copying to the database, take into account that the status of the document is saved. Changes outside TiCon are therefore not taken into account. Copying also influences the size of the database.
File system link [DL]	A link refers to the current file in the file system. Linking does not influence the size of the database.
(Web) URL [DU]	Here, a reference to an Internet or intranet site with an individual description can be saved with an element.

Note:
When creating a document, the file name is used as code. The description is also already filled. It is possible, however, to change the code and description or to enter the index and variant as well.

Options for existing document elements

If a document that already exists with the same code is inserted in Explorer or in the "Documents" tab, another dialog appears after having selected the "Insert" option. This dialog indicates that there is already a document with the same name and different options on how to continue.

Check box / Button	Function
Apply to all elements	Only relevant when creating new documents by using drag & drop from the Windows Explorer
Overwrite	Overwrites existing document.
Insert additionally	Increases the variant by 1 and also inserts the document (previously, the database is checked for documents with the same name in order to avoid a double variant).
Use existing	Discards the new document and uses the document with the same name from the database.
Cancel	Cancels the whole action.

Insert options for already existing documents

Edit document

The following options are available for processing a document element:

▪Context menu, double click or ribbon in Explorer or in element

Button	Meaning
Display	Shows the content of the document in the standard program.
Edit	Opens the content of the document for editing in the standard program. Changes are transferred to the database.
Exchange	Exchanges the content of the document into a new selectable content.

Usage of existing documents in the tab

See Tab Extra points

Usage in Structure tab of an element

In the Structure tab, you have the ability to use the context menu or the ribbon to select documents that are already linked, such as images, PDF files, and so on. It is also possible to link new documents to the individual structure lines.

If it is a picture, this is displayed in the document column as a preview. The following symbol is displayed for all other document types:
element_document_32

Link document in the Structure tab using the context menu or drop-down list in the Document area in the Structure ribbon

Selection of possible documents, which are already included in the Documents tab of the analysis

Function	Definition
Link document	Links already existing documents
Document from database	Opens dialog for selecting a document
Document element configurations like e.g.	Lists all document module configurations that are permitted in the open module configuration and the corresponding folder, and makes them available for selection
▪Document copy in database [DB]	When copying to the database, take into account that the status of the document is saved. Changes outside TiCon are therefore not taken into account. Copying also influences the size of the database.
▪(Web) URL [DU]	Here, a reference to an Internet or intranet site with an individual description can be saved with an element.
▪File system link [DL]	A link refers to the current file in the file system. Linking does not influence the size of the database.
Remove	Removes the document from the selected document column.

Please note:
The Document area in the Structure ribbon is only visible if at least one document column is active.

Display in Explorer

The visibility of documents in Explorer can be activated by clicking the "Documents" checkbox. Otherwise, the documents are hidden.

Enabling the display of documents in the Explorer

Use existing document elements

A document can be linked to several elements and can therefore be used with several elements. You can link document elements using drag & drop.

Possible sources for Drag & Drop:

▪Explorer

▪Search

▪Tab Documents of another element

Drag & Drop of a document from Explorer to Document tab

A simple Drag & Drop in the Tab Documents links documents. No copy of the document is created.